Live bank feeds, clear reconciliation and financial reporting in one place.
BOOKKEEPING & RECONCILIATION
What is Arkiden Books?
A bookkeeping and reporting workspace for turning bank activity, invoices, receipts and adjustments into figures you can review and trust.
The challenge
Bank transactions, the ledger and the figures used for tax need to agree.
The approach
A reviewed period moves to Tax as a versioned snapshot, with later corrections remaining visible.
Illustrative interface
Live bank feeds
Automatically bring bank transactions into your books.
Reconciliation
Match transactions and keep balances in check.
VAT & reporting
Track VAT and see how your business is performing.
Period control
Lock reviewed figures and keep a clear audit trail.
A simpler path from transactions to tax
Bring in bank transactions
Analyse and reconcile
Review VAT and reports
Lock and hand over
Less administration. More useful time.
Forms prepared. Work moved forward.
Automation is part of the full Arkiden Books specification, from the first record to the next action. These workflows include planned capabilities; release availability is confirmed before ordering.
01Bank activity arrives
02Rules match and categorise
03Exceptions go for review
The right forms for the work
Sales invoices, purchase orders, credit notes, expense claims, supplier onboarding forms, reconciliation statements, journal approval forms and month-end reporting packs.
Generated from your approved templates, pre-filled from the record, sent for completion or signature, and stored with the work they belong to.
What runs automatically
Supported live bank feeds import activity on schedule, detect duplicate records and flag connections needing attention.
Document capture suggests fields and categories; agreed rules match routine transactions and route uncertain items for review.
Recurring invoices, approved journals, depreciation schedules and period tasks run to the configured timetable, retaining the source record.
Reconciliations and exception reports prepare the period for review; an approved version passes to Tax and later changes raise a new review task.
How you stay in control
Uncertain matches, changes to accounting treatment and the final period approval require review before figures are locked or handed over.
Choose the triggers, rules and approval points. Track actions, pause workflows and resolve exceptions without losing the history. Forms and automated steps are configured for your organisation, sector and location.
The complete scope
What Arkiden Books covers.
Explore the modules and workflows in the full product specification. This includes planned capabilities; current release availability and supported connections are confirmed with you before an order.
01
Live bank feeds
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Connect supported bank accounts and import transactions with visible connection and last-sync status.
Manage consent renewals, failed connections and manual statement imports.
Detect duplicate imports and keep a traceable route back to source transactions.
02
Transaction capture
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Upload receipts, invoices and supporting documents alongside transactions.
Extract suggested dates, amounts and suppliers for a person to check.
Split transactions, assign categories, track projects and apply reusable rules.
03
Sales & purchases
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Maintain customer and supplier accounts, invoices, bills and credit notes.
Track due dates, partial payments and outstanding balances.
Connect Remtrel billing records without entering the same invoice twice.
04
Reconciliation
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Suggest matches between bank lines, invoices, bills and transfers.
Resolve differences, fees, duplicates and missing transactions with review notes.
Compare opening and closing balances and retain the evidence behind each reconciliation.
05
Ledger & adjustments
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Manage the chart of accounts, journals, accruals and prepayments.
Track fixed assets and depreciation with supporting schedules.
Retain who posted or corrected an entry and why it changed.
06
VAT & period review
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Apply VAT codes and show exception checks before a period is approved.
Trace return totals back to transactions and supporting documents.
Pass approved VAT figures into Tax with the period and version clearly identified.
07
Reports & forecasting
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Review profit and loss, balance sheet, trial balance and cash-flow reports.
Compare periods, budgets, projects and tracking categories.
Create cash forecasts with assumptions kept separate from recorded transactions.
08
Collaboration & handover
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Give the business and accountant appropriate access to the same records.
Raise queries, attach working papers and track review decisions.
Lock an approved period and pass a versioned snapshot to Tax; later corrections remain visible.
09
Automatic forms & document generation
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Generate the required document pack for the agreed workflow from configurable, business-approved templates: sales invoices, purchase orders, credit notes, expense claims, supplier onboarding forms, reconciliation statements, journal approval forms and month-end reporting packs.
Pre-fill known information, use conditional questions, request missing details and create branded documents without retyping records.
Collect signatures or acknowledgements where appropriate, issue reminders and keep the exact signed version with its related record, permissions and retention settings.
Let your team add or adapt templates as requirements change, with review and version control before a revised form is issued.
10
Connected workflow automation
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Supported live bank feeds import activity on schedule, detect duplicate records and flag connections needing attention.
Document capture suggests fields and categories; agreed rules match routine transactions and route uncertain items for review.
Recurring invoices, approved journals, depreciation schedules and period tasks run to the configured timetable, retaining the source record.
Reconciliations and exception reports prepare the period for review; an approved version passes to Tax and later changes raise a new review task.
11
Automation controls & review
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Configure triggers, conditions, schedules, owners and approval steps; test the workflow before enabling it.
See every automated action, its source and outcome. Failed jobs, missing information and uncertain suggestions enter a visible exception queue with a responsible owner.
Pause or override a workflow with a reason; retry safely without creating duplicate records, repeated messages or duplicate charges.
Uncertain matches, changes to accounting treatment and the final period approval require review before figures are locked or handed over.
In practice
Where it makes a difference.
Example workflows showing how the product is intended to support everyday work.
01
Weekly bookkeeping
Bring in bank activity, attach documents, resolve matches and review exceptions in one routine.
02
Month-end
Post adjustments, review balances and produce management reports from an approved period.
03
Accountant handover
Share the ledger, evidence and review notes with Tax without losing the original figures.
What we are building towards
Show the source behind the number.
Keep corrections visible after period approval.
Connect bookkeeping and filing through an explicit review handover.
Your setup
Shaped around the way you work.
Configuration is agreed with you. Bespoke development, migrations and external services are scoped and priced separately where needed.
Make it fit your business
Configurable fields, sector-specific forms, document templates, workflow rules and terminology appropriate to the product.
Give people the right access
Role-based permissions, protected company boundaries and deliberate sharing controls.
Keep a useful history
Dated changes, approvals and source records so important actions can be reviewed.
Bring your information with you
Agreed import templates, migration checks and a practical data-export route.
Connect the right systems
Confirmed integrations with visible sync status, error handling and ownership.
Keep improving after launch
An agreed hosting, maintenance and support arrangement, regular check-ins and a prioritised improvement list.
Automate the routine
Event-driven tasks, document generation, reminders and reporting, with approval gates, activity logs and clear exceptions.
Control your forms
Your approved templates, conditional fields, pre-filled records, signatures, document versions and retention settings. Template coverage is agreed for your sector and location.
Connections, coverage and rollout
Bank coverage depends on the connected provider and account type. Books links to the intended Suite workflow; non-UK tax treatment, foreign-currency processing and external integrations need a confirmed scope.
The Arkiden Experience
Try it. Shape it. Keep improving it.
We agree the priority workflow with you, give you a demo to explore and use your feedback to refine the result. Hosting, maintenance, regular check-ins and ongoing development can continue under an agreed support plan.
