A shared home for company logins, useful links and access ownership.
Company Pass & Link Vault
What is Obserat?
A company access workspace for organising service logins, important links, ownership and the handovers that keep a team working.
The challenge
Company logins, useful links and responsibility for access can become scattered across individual bookmarks, messages and personal records.
The approach
The workspace keeps resources organised by company and makes ownership visible, with controlled access as a core design requirement.
Illustrative interface
Company workspaces
Keep each company’s resources in its own organised space.
Passwords & links
Find service logins and important destinations together.
Team access
Manage who can reach each shared resource.
Ownership & handover
Record responsible people and simplify team handovers.
A simple way forward
Organise company workspaces
Add logins and destinations
Assign appropriate access
Review ownership and handovers
Less administration. More useful time.
Forms prepared. Work moved forward.
Automation is part of the full Obserat specification, from the first record to the next action. These workflows include planned capabilities; release availability is confirmed before ordering.
01Access requested
02Owner approves the request
03Provisioning is tracked to completion
The right forms for the work
Access request forms, owner approvals, service registers, onboarding and offboarding checklists, access review records, credential handover records and incident reports.
Generated from your approved templates, pre-filled from the record, sent for completion or signature, and stored with the work they belong to.
What runs automatically
A new starter, role change or access request identifies the relevant services and routes approval to their owners.
Approved requests create provisioning tasks or use supported connectors, recording whether each action actually succeeded.
Review dates, expiring access and owner changes trigger reminders; leavers generate access-revocation tasks and confirmation checks.
Completed changes update the company resource register and produce an access review report without revealing secret values.
How you stay in control
Secret access requires explicit permissions. Automated reports, notifications and form exports exclude passwords and other secret values.
Choose the triggers, rules and approval points. Track actions, pause workflows and resolve exceptions without losing the history. Forms and automated steps are configured for your organisation, sector and location.
The complete scope
What Obserat covers.
Explore the modules and workflows in the full product specification. This includes planned capabilities; current release availability and supported connections are confirmed with you before an order.
01
Company vaults
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Organise resources into company, department and project spaces.
Maintain login details, service links and supporting notes.
Separate shared company resources from individual access.
02
Credential records
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Store credential items with URLs, owners and recovery information.
Keep versions and record changes without exposing secrets in logs.
Provide password generation and controlled viewing or copying.
03
Access permissions
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Assign access by role, group and resource.
Separate permission to view, change, share and administer.
Review invitations, membership changes and access removal.
04
Multi-factor & sessions
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Require suitable sign-in protections for sensitive access.
Provide device and session management with revocation.
Define recovery and emergency-access procedures with recorded approval.
05
Time-limited sharing
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Share only selected resources with named recipients.
Set expiry and revoke access when the task ends.
Record sharing decisions and avoid exposing passwords in ordinary messages.
06
Ownership & renewals
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Record who owns a service, how it is billed and when it renews.
Track missing owners, renewal decisions and access reviews.
Keep operational handover notes with the relevant resource.
07
Joiners & leavers
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Use role-based access checklists for starters and role changes.
Identify resources affected when someone leaves.
Track revocation, credential rotation and handover completion.
08
Security review & portability
+
Review permission changes, resource updates and sharing history.
Define encryption, recovery and backup requirements before deployment.
Provide controlled export and migration paths with an auditable approval process.
09
Automatic forms & document generation
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Generate the required document pack for the agreed workflow from configurable, business-approved templates: access request forms, owner approvals, service registers, onboarding and offboarding checklists, access review records, credential handover records and incident reports.
Pre-fill known information, use conditional questions, request missing details and create branded documents without retyping records.
Collect signatures or acknowledgements where appropriate, issue reminders and keep the exact signed version with its related record, permissions and retention settings.
Let your team add or adapt templates as requirements change, with review and version control before a revised form is issued.
10
Connected workflow automation
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A new starter, role change or access request identifies the relevant services and routes approval to their owners.
Approved requests create provisioning tasks or use supported connectors, recording whether each action actually succeeded.
Review dates, expiring access and owner changes trigger reminders; leavers generate access-revocation tasks and confirmation checks.
Completed changes update the company resource register and produce an access review report without revealing secret values.
11
Automation controls & review
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Configure triggers, conditions, schedules, owners and approval steps; test the workflow before enabling it.
See every automated action, its source and outcome. Failed jobs, missing information and uncertain suggestions enter a visible exception queue with a responsible owner.
Pause or override a workflow with a reason; retry safely without creating duplicate records, repeated messages or duplicate charges.
Secret access requires explicit permissions. Automated reports, notifications and form exports exclude passwords and other secret values.
In practice
Where it makes a difference.
Example workflows showing how the product is intended to support everyday work.
01
A team needs a service
Find the correct login or link and request appropriate access.
02
A colleague leaves
Identify affected resources, rotate credentials and confirm the handover.
03
An access review
Check ownership, unused access and upcoming renewals across the company.
What we are building towards
Access ownership lives beside the resource.
Handovers address both permissions and practical context.
Sharing is an explicit, reviewable action.
Your setup
Shaped around the way you work.
Configuration is agreed with you. Bespoke development, migrations and external services are scoped and priced separately where needed.
Make it fit your business
Configurable fields, sector-specific forms, document templates, workflow rules and terminology appropriate to the product.
Give people the right access
Role-based permissions, protected company boundaries and deliberate sharing controls.
Keep a useful history
Dated changes, approvals and source records so important actions can be reviewed.
Bring your information with you
Agreed import templates, migration checks and a practical data-export route.
Connect the right systems
Confirmed integrations with visible sync status, error handling and ownership.
Keep improving after launch
An agreed hosting, maintenance and support arrangement, regular check-ins and a prioritised improvement list.
Automate the routine
Event-driven tasks, document generation, reminders and reporting, with approval gates, activity logs and clear exceptions.
Control your forms
Your approved templates, conditional fields, pre-filled records, signatures, document versions and retention settings. Template coverage is agreed for your sector and location.
Connections, coverage and rollout
The credential-security architecture, recovery process and independent security review are release requirements. Browser extensions, SSO, provisioning and external vault imports need confirmed support; no unverified security certification is claimed.
The Arkiden Experience
Try it. Shape it. Keep improving it.
We agree the priority workflow with you, give you a demo to explore and use your feedback to refine the result. Hosting, maintenance, regular check-ins and ongoing development can continue under an agreed support plan.
