Keep your team, subcontractor and site documents organised in one place.
Contractor Compliance Vault
What is Verrant?
A contractor document and readiness workspace for knowing who has supplied what, what needs renewal and what a particular project still requires.
The challenge
Insurance certificates, qualifications and site paperwork can be spread across inboxes and folders, making renewals and client handovers difficult.
The approach
Documents are organised around the people and projects they support, so a handover can contain the relevant records rather than a whole document store.
Illustrative interface
Central document store
Keep insurance, qualifications and safety documents together.
Expiry tracking
See what is due for renewal before it slips.
Subcontractor requests
Request missing paperwork and track responses.
Job packs
Create a shareable document pack for each project.
A simpler way to stay compliant
Collect the documents
Track renewal dates
Request missing items
Share a job pack
Less administration. More useful time.
Forms prepared. Work moved forward.
Automation is part of the full Verrant specification, from the first record to the next action. These workflows include planned capabilities; release availability is confirmed before ordering.
01Contractor assigned
02Site-specific forms requested
03Reviewed records build the job pack
The right forms for the work
Contractor prequalification questionnaires, onboarding packs, insurance declarations, induction forms, risk assessment and method statement templates, permit requests, inspection checklists, incident forms and project handover packs.
Generated from your approved templates, pre-filled from the record, sent for completion or signature, and stored with the work they belong to.
What runs automatically
A contractor’s trade, role and site determine the required evidence and automatically generate the correct onboarding requests.
Uploaded documents are classified and their proposed dates captured for checking; missing, rejected or expiring evidence triggers follow-up.
A project start prepares the readiness checklist, assigns reviewers and highlights requirements that still prevent approval.
Approved document versions populate job packs; renewal changes flag affected projects and prepare updated reports.
How you stay in control
Competent people approve safety documents, permits and readiness. Generated templates organise the process; they do not certify that work is safe.
Choose the triggers, rules and approval points. Track actions, pause workflows and resolve exceptions without losing the history. Forms and automated steps are configured for your organisation, sector and location.
The complete scope
What Verrant covers.
Explore the modules and workflows in the full product specification. This includes planned capabilities; current release availability and supported connections are confirmed with you before an order.
01
Contractor & worker register
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Maintain company, worker, trade and contact records.
Link people to employers, projects and responsibilities.
Track onboarding stages and outstanding information.
02
Document collection
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Request insurance, qualifications, licences, policies and safety documents.
Let invited contractors upload to their own record.
Track versions, document owners and review decisions.
03
Requirements by project
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Define document requirements by trade, site, role or client.
Compare submitted evidence with the applicable checklist.
Record approved exceptions and the person responsible for them.
04
Expiry & reminders
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Track issue, review and expiry dates.
Send renewal requests and escalate overdue items.
Keep expired records in the history while making current status clear.
05
Site readiness
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Review induction, training and required document status before assigning work.
Provide a site-specific readiness view for the responsible team.
Keep manual approval and evidence checks visible; an uploaded document is not automatically verified.
06
Job packs & sharing
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Build a project pack from approved, relevant document versions.
Share with named recipients and record the issued version.
Revoke or expire shared access and retain an issue history.
07
Requests & collaboration
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Assign follow-up tasks and keep messages with the requested evidence.
Give contractors a view of missing and rejected items.
Record reasons for rejection and track replacement submissions.
08
Oversight & exports
+
Report on expiring cover, incomplete requirements and project readiness.
Filter by company, trade, site and responsible manager.
Export a dated record of evidence, decisions and open actions.
09
Automatic forms & document generation
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Generate the required document pack for the agreed workflow from configurable, business-approved templates: contractor prequalification questionnaires, onboarding packs, insurance declarations, induction forms, risk assessment and method statement templates, permit requests, inspection checklists, incident forms and project handover packs.
Pre-fill known information, use conditional questions, request missing details and create branded documents without retyping records.
Collect signatures or acknowledgements where appropriate, issue reminders and keep the exact signed version with its related record, permissions and retention settings.
Let your team add or adapt templates as requirements change, with review and version control before a revised form is issued.
10
Connected workflow automation
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A contractor’s trade, role and site determine the required evidence and automatically generate the correct onboarding requests.
Uploaded documents are classified and their proposed dates captured for checking; missing, rejected or expiring evidence triggers follow-up.
A project start prepares the readiness checklist, assigns reviewers and highlights requirements that still prevent approval.
Approved document versions populate job packs; renewal changes flag affected projects and prepare updated reports.
11
Automation controls & review
+
Configure triggers, conditions, schedules, owners and approval steps; test the workflow before enabling it.
See every automated action, its source and outcome. Failed jobs, missing information and uncertain suggestions enter a visible exception queue with a responsible owner.
Pause or override a workflow with a reason; retry safely without creating duplicate records, repeated messages or duplicate charges.
Competent people approve safety documents, permits and readiness. Generated templates organise the process; they do not certify that work is safe.
In practice
Where it makes a difference.
Example workflows showing how the product is intended to support everyday work.
01
New subcontractor
Request the right documents, review them and track unresolved requirements.
02
Project mobilisation
Assemble a site-specific pack from current approved evidence.
03
Renewal season
Find documents nearing expiry and follow renewal requests through to review.
What we are building towards
Readiness follows the actual project requirements.
Approval is separated from simple document receipt.
Issued packs retain a clear version and evidence trail.
Your setup
Shaped around the way you work.
Configuration is agreed with you. Bespoke development, migrations and external services are scoped and priced separately where needed.
Make it fit your business
Configurable fields, sector-specific forms, document templates, workflow rules and terminology appropriate to the product.
Give people the right access
Role-based permissions, protected company boundaries and deliberate sharing controls.
Keep a useful history
Dated changes, approvals and source records so important actions can be reviewed.
Bring your information with you
Agreed import templates, migration checks and a practical data-export route.
Connect the right systems
Confirmed integrations with visible sync status, error handling and ownership.
Keep improving after launch
An agreed hosting, maintenance and support arrangement, regular check-ins and a prioritised improvement list.
Automate the routine
Event-driven tasks, document generation, reminders and reporting, with approval gates, activity logs and clear exceptions.
Control your forms
Your approved templates, conditional fields, pre-filled records, signatures, document versions and retention settings. Template coverage is agreed for your sector and location.
Connections, coverage and rollout
External verification services, access-control systems and specialist safety integrations are separately scoped. The workspace supports the team’s compliance process; it does not itself certify a contractor.
The Arkiden Experience
Try it. Shape it. Keep improving it.
We agree the priority workflow with you, give you a demo to explore and use your feedback to refine the result. Hosting, maintenance, regular check-ins and ongoing development can continue under an agreed support plan.
